Creating an event in Booth.Events

Trident Photobooths setup process, 20 steps with screenshots. Drag to move around the board and scroll or pinch to zoom. Press Shift+1 to see the whole board.

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The steps

1. Prep and create

  1. Gather the event sources. Pull the booking from the Notion 2026 Events DB (date, venue, times, client), last year's Snappic event if it's a repeat, and the client email thread. Build the 1800x1200 overlay and a 1032x1376 attract screen.snappic CLI exports the overlay (frames JSON, base64 PNG) and start screen; Notion REST for the booking.
  2. Log in, check event credits. dashboard.booth.events, log in as hello@tridenteventgroup.ca with email + password. The Events page shows remaining credits and upcoming/past events.Use email/password (BOOTHEVENTS_EMAIL / _PASSWORD). Google SSO needs a passkey, so it can't run headless.
  3. Create Event (name + date). Click Create Event, enter the event name and pick the date. Free tier = 3 events (100 photos, 7-day gallery); all 3 are used, so a 4th needs a plan or credits (Billing).Past dates are blocked. Typing into the date field fails; click the react-datepicker day.
  4. Event overview page. Hub for everything: gallery link + limits, Templates, Survey, Attract Screen, Sticker Set, Sharing Settings (Email / Texts), Notes, Guests, and the right-hand actions (Duplicate, Export Guests CSV).A new event auto-inherits the most recently used template. Always fix it in step 11.

2. Event settings (Edit Event)

  1. Details: name, date, notes. Edit Event > Details. Confirm name and date, then fill Notes: client, venue, setup + booth times, Notion page ID, source Snappic ID.Notes are our audit trail. Write them every time.
  2. Gallery: colors + logo. Edit Event > Gallery. Upload the TP logo, set header/button color (#004976 for Sun Life), text + background colors, and which header items show.Custom domain / private link is Pro+ only.
  3. Access: who sees the gallery. Edit Event > Access. Default preset is 'Anyone with the link'. Options: passcode-protect, send passcode by email/text, allow ZIP download, admin passcode.Admin passcode exists here but wasn't ported from Snappic. Set it if the client wants it.
  4. iPad: colors + Capture Message. Edit Event > iPad. Button / shutter / icon colors and the Capture Message ('Tap To Start'). Optionally use an Attract Screen as the capture background.No custom start-button text like Snappic; Capture Message is the closest field.

3. Branding: template + attract screen

  1. Upload Design (overlay). Templates > Upload Design. Drop the 1800x1200 PNG overlay (or a Canva PDF Print / ZIP). Booth.Events detects the photo area automatically.Name it '<Event> (6x4)' so it's easy to find in the picker.
  2. Check the template. Template page: size 1800x1200, 1 photo area, capture types (Photo / AI), printing, scenes. Download preview to check the frame lines up.Auto-detected photo area is usually full-frame (-2,-2, 1804x1203). Fine for a full-bleed overlay.
  3. Assign template to the event. Event > Templates > Change. Select the new template, unselect the inherited one, confirm the 'Selected (1)' tab, Save Changes.Clicking one row can show 'Selected (2)'. Always verify on the event page after saving.
  4. Attract screen. Attract Screens > Create New: 1032x1376 image for iPad Pro 13". Then Event > Attract Screen > Change and pick it.Chooser radios are hidden; click the label text. Snappic start screens port straight over.

4. Guest consent and sharing

  1. Survey: photo release T&Cs. Event > Survey > Edit. Pre-session: Rich text block with the full Photo Booth Terms + required checkbox 'I agree to the Photo Booth Terms of Use & Photo Release' (data label: consent).Editor is TinyMCE: set HTML with tinymce.get()[0].setContent(). Save stays disabled until another field changes.
  2. Email: Gallery Download tab FIRST. Sharing Settings > Email > Open > Gallery Download. Sender 'Trident Photobooths | Trident Event Group', reply-to hello@tridentphotobooths.ca, ZIP wording. Save.Modal saves only the visible tab. Doing Share first can make this tab spin forever (fix: PATCH /api-v1/communication/gallery-id).
  3. Email: Share tab. Same modal, Share tab: same sender + reply-to, subject 'Photobooth photos from <Event>'. Send a test to hello@, then Save.Save this tab separately from Gallery Download.
  4. Texts (SMS). Sharing Settings > Texts > Open. Message like 'Photobooth photos from <Event>!' Keep it short. Send a test, Save.Body is capped ~64 chars; Booth.Events appends the link + 'Reply STOP' unless we bring our own Twilio.

5. Go live and after the event

  1. Devices: sign in the iPad. Install the Booth.Events app on the iPad, sign in as hello@, open the event. The device then shows under Devices (licences depend on plan).Do this at the office before setup day, and run a test session.
  2. Live gallery. Guests' photos land at shared.gallery/of/tridentphotobooths/<event-slug>. Check branding, then copy the gallery link for the client.7-day expiry on free events starts at the first upload.
  3. After the event. Event page actions: Email Gallery download link to the client, Export Guests (CSV), Duplicate Event for next year's repeat. Log it in ObsRAG + Notion.Duplicate Event is the fastest way to rebuild a repeat client next year.
  4. Side branch: out of credits. Billing & Plans: Basic CA$59/mo, Pro CA$99/mo, Pro+ CA$159/mo or CA$1,499/yr. Week pass US$19; 4 Pro event credits US$99.Spending money = Rhoni approves first.